A family group spread out on the grass in a wooded park.
Picnics & excursions

One day out. The same protocol as a week away.

The trip most likely to be planned casually is the one most likely to go wrong. It gets the full treatment here.

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Part ofStuti Tourism
Group designing travel since2009
Travellers served by the group800,000+
What this is

School picnics and one day excursions

A one day picnic feels low risk, which is exactly why it is planned in a hurry: an unvetted venue, a coach booked on price, a headcount done by eye, and two hundred excited children. The incidents that schools remember disproportionately happen on day trips.

We run these with the same written protocol as a residential expedition. Venue seen in advance, coach and driver documents checked, food arrangements confirmed against the dietary list, named adult per group, and counts at every single transition.

Classes 1 to 12Whole year groupsHalf day and full day
What we handle
  • Counted at every transition On the coach, off the coach, before lunch, after lunch, before departure. Written down each time.
  • A written safety protocol, published in full and applied without exception.
  • Headcount discipline at every transition, recorded rather than remembered.
  • A costed plan showing the logistics, before the school commits.
  • One coordinator, reachable at any hour, travelling with the group.
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What students come back with

Not photographs. Method.

Four things this programme is designed to leave behind. If it cannot deliver them, it is the wrong programme and we say so.

01Counted at every transitionOn the coach, off the coach, before lunch, after lunch, before departure. Written down each time.
02A venue we have seenShade, water, toilets, the nearest hospital, and where a coach can actually turn around.
03Food against the listDietary and allergy counts collected from the school and confirmed with the caterer, not assumed.
04Vehicle documents checkedPermit, fitness, insurance and the driver’s licence, verified before the day, not after an incident.
A group sitting out together on the grass in a wooded park.
A coracle drawn up on a river island.
A park ride against palms, the shape of a school day out.
The shape of it

How the days are built.

A shape, not a schedule. Yours is built around your dates, your year group and what the trip has to achieve.

BeforeRecce and paperworkVenue seen, vehicle documents checked, dietary list reconciled
MorningAssemble and countNamed adult per group, first count before the coach moves
On siteZones and rejoin timesBoundaries set and shown to the students, with a clear rejoining point and time
ReturnCount, then moveNo vehicle moves on an approximate number. Ever

Length, region and season are set against your academic calendar and your budget. No prices are published because a school group is costed against its own headcount, dates and inclusions, never against a brochure rate.

Before anything else

A school buys supervision before it buys a destination.

Every programme on this site runs to the same written protocol. It is published in full, because a teacher who is personally accountable should not have to take it on trust.

  • A named supervision ratio for this activity and this year group, in the proposal.
  • Headcounts at every transition, recorded against a written list.
  • Certified instructors and their own equipment, or the activity is removed.
  • An evacuation route and named facility written for every night.
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Plan this programme

Tell us the year group. We will call you back.

Two minutes to send, and a coordinator calls the school back. No prices are quoted until we know the headcount, the dates and what the trip has to achieve.

Request a callback Call +91 81081 17770

Also on WhatsApp.

  • A costed plan, not a brochure
  • Your dates and your year group
  • One coordinator throughout
  • The safety protocol in writing
Step
Outside
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